Frequently Asked Questions - Student Employment

Questions:

► Finding a Job

What is the difference between Campus Employment and Federal Work-Study?
Am I required to participate in one of the University’s employment programs?
What if I do not want to work during the fall semester?
Will my Campus Employment or Federal Work-Study eligibility be replaced with other financial aid while I am studying abroad?
Will a job be assigned to me?
Are the jobs listed on the JOBboard the only jobs available?
Do you hire Saint Mary's College and Holy Cross College students?
Can I hold more than one job?
How many hours per week can I work?
How will I get paid?

► Employment Documents

What documents should I bring from home to complete with the required employment documentation?
Where/When will I receive my Form W-2?
Are students subject to FICA tax withholdings?

Answers:

► Finding a Job

What is the difference between Campus Employment and Federal Work-Study?

Campus Employment is a non-need based form of student aid. Students are typically eligible to work on-campus even if Campus Employment is not listed on their Financial Aid Notification.

Federal Work-Study is a need-based form of employment subsidized by the federal government. Students may obtain employment on campus, and/or at participating community service agencies.

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Am I required to participate in one of the University’s employment programs?

Employment is not required. However, if you prefer not to work, you may choose to obtain outside scholarships and/or student loans to replace your work eligibility.

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What if I do not want to work during the fall semester?

If you decide not to work in the fall, you may still apply for jobs in the spring. While opportunities for work may be somewhat limited, starting mid-year is an option.

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Will my Campus Employment or Federal Work-Study eligibility be replaced with other financial aid while I am studying abroad?

Students may receive additional student loan eligibility to offset the amount of student employment eligibility they would be awarded if they were studying on-campus.

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Will a job be assigned to me?

No, it is the student’s responsibility to secure employment. You may start your job search by visiting the JOBboard or contacting departments directly.

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Are the jobs listed on the JOBboard the only jobs available?

The JOBboard is updated daily, as new positions become available. If you are interested in working for a particular department and do not see an employment opportunity listed, you may contact departments directly.

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Do you hire Saint Mary's College and Holy Cross College students?

The Office of Student Employment employs Notre Dame students. All other students interested in working for the University should visit the Human Resources website.

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Can I hold more than one job?

Yes, students may hold more than one position at a time; however, students must monitor their time so they do not exceed a combined 20 hours per week during the academic year.

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How many hours per week can I work?

Students average 10 – 12 hours of work per week. However, you may work a maximum of 20 hours per week at an on-campus or community service job during the academic year. In general, students may work up to 40 hours per week during periods of non-enrollment, e.g. Christmas and spring breaks. Individual programs may vary; students are encouraged to verify their program's work requirements.

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How will I get paid?

Student employees are paid for hours worked via direct deposit to a personal bank account. Hourly employees are paid biweekly and pay stubs are accessible through insideND.

The Payroll Calendars can be viewed on the Payroll website. For additional information, please contact the University’s Payroll Office at (574) 631-7575. If you are interested in having a portion of your pay deposited directly into your University account, you should contact the Office of Student Accounts at (574) 631-7113.

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► Employment Documents

What documents should I bring from home to complete the required employment documentation?

Students may reference the New Student Employee Toolkit, within the Employment Toolkits task in insideND, for information on the Form I-9 completion process.

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Where/When will I receive my Form W-2?

You may view your Form W-2 online through insideND. Additionally, the Form W-2 is mailed out annually from the Payroll Department by January 31st.

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Are students subject to FICA tax withholdings?

Students enrolled full-time are exempt from FICA tax withholdings.

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